Informed consent

Consent for the creation and use of photographs and video recordings

What are we planning to do?

A large-scale communication campaign by the Bremen Senator for Health, Women and Consumer Protection (responsible authority) against the coronavirus, developed by the agency Bernstein, will commence soon. The mission: to inform all the people of Bremen about the Bremen way of dealing with the coronavirus and to unite everybody together around the common goal of ending the pandemic as soon as possible.

The campaign, which is based around the motto ‘Us. You. Everyone.’, calls upon us to show our commitment in the battle against the coronavirus. After all, it is clear that only by working together can we overcome the pandemic. Adherence to distancing, mask and hygiene regulations, regular testing and large-scale vaccination are the important steps that everyone must take in order to achieve this goal as soon as possible.

The website bremen-gegen-corona.de will shine a light on all the people of Bremen who are supporting this campaign. We ask volunteers to support this good cause – with a portrait photo, their first name and, if they wish, a statement that will be shown to the growing number of supporters on the overview page and in the website gallery.

With their support and photograph, they are showing solidarity and helping us to overcome the pandemic together. For this purpose, we will publish your photograph, your name and, if applicable, your statement as part of our campaign on bremen-gegen-corona.de.
You can decide whether you wish to be portrayed by a photographer or you can submit a photo yourself, and you can also decide whether you wish to add a statement to your photo with your first name, which will appear on the website.

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Declaration of Consent

With your consent, you give permission for photographs provided by you (of you or your child), including names and statements if applicable, or reproductions of these photographs/video recordings to be reproduced, disseminated, made publicly available, broadcast or published free of charge in unaltered or altered form by the agency Bernstein GmbH on behalf of the Bremen Senator for Health, Women and Consumer Protection for PR, communication or editorial purposes, as described above, without any restriction as to the use or area or time of use.

Insofar as there any references to ethnic origin, religion or health (e.g. skin colour, head covering, glasses) in the image material, your consent also applies to these indications.

The photographs will be uploaded, stored, made publicly available and published on our website bremen-gegen-corona.de for the aforementioned purposes, without any restriction as to the use or area or time of use.
There shall be no further use of the recordings for the advertising purposes of third parties or commercial reuse without the corresponding granting of consent, which shall be agreed separately in individual cases.

The photographs/videos or pictures created in connection with the recordings or provided by the participants become the property of the Free Hanseatic City of Bremen, represented by the Senator for Health, Women and Consumer Protection.

The models/legal guardians waive their right to be named (including that of the child) in connection with image publications. Bernstein GmbH or the Senator for Health, Women and Consumer Protection are entitled to use the first name of the model/child in a caption for the picture. 

Insofar as you grant your consent to this separately via the tick box provided for this purpose, the material from the social networks accounts (Facebook, Instagram, Twitter, YouTube) will be uploaded, stored, made publicly available and published for the aforementioned purposes, without any restriction as to the use or area or time of use. 

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Note

Information on the Internet is accessible worldwide and can be found via search engines and linked to other information, from which it may be possible to create personality profiles of a person. Information posted on the Internet, including photographs, can be easily copied and distributed. Information published on the Internet may continue to be found elsewhere online even after it has been deleted from the original website.

With your consent, you also give your permission for us to collect your email address and send you confirmation of the uploading of material. In this confirmation email, we will assign you an individual number which you can use to contact us for the purposes of assertion of data subject rights. We will not use your email address for advertising purposes.

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Legal basis for processing

The data controller processes personal data of the model or legal guardian and of the child/teenager exclusively in accordance with Art. 6(1)(a) GDPR after obtaining the consent of the data subject. This includes, in particular, the production of personal images, as well as their distribution and publication. In the case of minors, consent shall be obtained from their legal representatives. 

Right of revocation: You can revoke your consent for the future at any time. The revocation of consent shall not affect the lawfulness of any processing carried out prior to this. To revoke your consent, please use the contact details of the Senator for Health, Women and Consumer Protection on the website bremen-gegen-corona.de or use the email address: pressestelle@gesundheit.bremen.de or hello@bernstein.de 

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Sharing of personal data

The data (pictures, first name, email address) is transmitted exclusively to service providers based in Germany, who are commissioned to develop and operate the website and social media accounts. 

Retention period and time of deletion
The data will be deleted after the campaign has terminated, no later than within 24 months, or if the website is taken down, unless there is a legal obligation to retain the data.

Assurance
With your consent, you also warrant that you are the owner of the rights to the photographs you provide, that there are no claims or rights on the part of third parties with regard to this material and that you have access to this material without restriction.

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Note

For the creation and publication of photographs of minors who have reached the age of 14, the consent of the minor is required in addition to that of the parent or guardian.

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Transmission of data to third parties

We treat your personal data confidentially and do not share it with unauthorised third parties. Data is transmitted to our assigned service providers, such as the agency Bernstein GmbH and WebMen GmbH.

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Order processing

As part of the operation of these websites and related processes, we may be assisted by other service providers (e.g. for hosting and web development). These service providers are strictly bound by instructions and by contract to us in accordance with Article 28 of the General Data Protection Regulation (GDPR).

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Your rights as a data subject

In relation to the processing of your personal data, you have certain rights in accordance with the GDPR:

  1. Right of access (Art. 15 GDPR): You have the right to request confirmation as to whether we are processing personal data relating to you. If this is the case, you have a right to information about this personal data as well as the information specified in Art. 15 GDPR.
  2. Right of adjustment and deletion (Art. 16 and 17 GDPR): You have the right to request the prompt adjustment of any inaccurate personal data concerning you and, if applicable, the completion of any incomplete personal data. You also have the right to request that personal data concerning you be deleted promptly if one of the reasons specified in Art. 17 GDPR applies, e.g. if the data is no longer required for the relevant purposes.
  3. Right of limitation of processing (Art. 18 GDPR): You have the right to request the restriction of processing of your data if one of the conditions specified in Art. 18 GDPR applies, e.g. if you have objected to the processing, for the duration of any examination.
  4. Right of data portability (Art. 20 GDPR): In certain cases, specified in Art. 20 GDPR, you have the right to obtain the personal data concerning you in a structured, common, machine-readable format or to request the transmission of this data to a third party.
  5. Right of objection (Art. 21 GDPR): If data is collected on the basis of Art. 6(1)(f) (data processing for the protection of legitimate interests), you have the right to object to the processing at any time for reasons relating to your particular situation. We will then no longer process the personal data unless there is compelling legitimate grounds for the processing which outweigh the interests, rights and freedoms of the data subject or if the processing relates to the enforcement, exercise or defence of legal claims.
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Right of appeal to a supervisory authority

In accordance with Art. 77 GDPR, you have the right to make a complaint to a supervisory authority if you believe that the processing of your personal information was in violation of data protection regulations. You can exercise your right of appeal in particular before a supervisory authority in the Member State of your residence, your place of work or the location of the alleged infringement.

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Contact details of data protection officer

Our official data protection officer would be happy to provide you with further information or suggestions in relation to data protection:

Dr Uwe Schläger
datenschutz nord GmbH
Konsul-Smidt-Straße 88
28217 Bremen
Germany
www.datenschutz-nord-gruppe.de
Email: office@datenschutz-nord.de
Phone: 0421 (0)69 66 32 

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